Change of name/address/phone
It is the responsibility of each individual student to notify the college of any change of name, address and/or phone number. Change-of-address forms are available in the student records office.

Transcript
A student wishing a transcript of his/her record in order to transfer to another college, university or professional school or for other purposes must make written application to the Office of Student Records one week before the transcript is needed. In no case will an official transcript be given to a student but, in accordance with accepted practice, it will be sent directly to the institution indicated by the student. A student can request a copy of the transcript for his/her personal use. This copy will be marked “Student’s Copy.” No transcripts will be released until students have cleared all financial obligations to the college.

Policy on student records
In compliance with Section 438 of the “General Education Provisions Act,” entitled “Family Educational Rights and Privacy Act,” the following constitutes the college’s policy instructing students of the procedures available to provide appropriate access to personal records while protecting the confidentiality of these records.

A “student” is defined as one who has attended or is attending Canisius College and whose records are in the files of the college. Student records to which this policy applies do not include files retained by individual faculty/staff members which are not accessible to any other person except a substitute designated by the faculty/staff member.

Public information is limited to name, address, phone, major field of study, dates of attendance, admission or enrollment status, school or division, class standing, degrees and awards, student organizations and sports and athletic information.

Public information shall be released freely unless the student files the appropriate form requesting that certain information may not be released. This form is available at the Office of Student Records, Bagen 106. Public information which cannot be restricted includes name, enrollment status, degrees and dates of attendance.

All students have records in the student records office, but, additionally, students may also have records in the following places: 

  • Dean of Arts and Sciences Bagen 202
  • Dean of Business Bagen 202
  • Associate Dean/Center for Adult Academic Services Bagen 103
  • Associate Dean/School of Business Bagen 103
  • Dean of School of Education and Human Services Bagen 207
  • Associate Deans/School of Education and Human Services Science 014
  • Center for Professional Development Center@Amherst
  • Office of Student Affairs Old Main 102
  • Office of Student Accounts Health Science 202D
  • Office of Financial Aid Old Main 100
  • Career Center Old Main 013
  • Student Health Center Frisch basement
  • Office of Residence Life Bosch lobby
  • Departmental offices
A student's educational record is open to the student, with the following exceptions:
  1. Confidential letters of recommendation placed in files prior to January 1, 1975.
  2. Records of parent's financial status.
  3. Employment records (see below).
  4. Medical records (see below).
The employment records to which students do not have access are records kept in the normal course of business which relate exclusively to students as employees. Medical records are kept in the Student Health Center. This office rigidly protects the confidentiality of those records but they can be reviewed by a physician or appropriate professional of the student-patient’s choice. Student records are open to members of the faculty and staff who have a legitimate need to know their contents, except where access is prohibited by special policies such as those governing medical records. The determination of those who have “a legitimate need to know” will be made by the person responsible for the maintenance of the record. This determination must be made scrupulously and with respect for the individual whose record is involved.

The college has established the following procedures enabling the student to have access to his or her record:

  1. The student may see his or her record by filling out a request form at the office where the record of interest is maintained.
  2. Access is to be granted promptly and no later than thirty days from the date of the request.
  3. The student may make the request in person or by mail, but the request may always be required to be in writing.
  4. The student may obtain upon request copies of documents to which he or she is entitled. The college may charge for these copies.
  5. The student may request and receive interpretation of his or her record from the person (or designee) responsible for the maintenance of the record. If the student considers the record faulty, he or she can request and receive review of the case according to the established procedures on file in the Office of Student Affairs, to the end that the record will be corrected if judged faulty or in violation of privacy.
Normally, records can be released – or access given – to third parties (i.e., anyone not a member of the faculty and staff) only at the written request of the student. Without the consent of the student, releases to third parties may be given only as follows:

  1. To a specific list of persons, primarily including Canisius College officials.
  2. To federal, state and local officials as required by law.
  3. To appropriate persons in an emergency situation when necessary to protect the welfare of an individual.
  4. To parents of a student who is dependent for income tax purposes.
A student may secure from the student records office a consent form authorizing the release of specified records to specific individuals. A notification of releases made to third parties must be kept in the student’s record. This notification is open only to the student and the person in charge of the record. The third party must be informed that no release of personally identifiable data is authorized without the written consent of the student. This policy does not preclude the destruction of any record if the college does not consider it germane. Persons in charge of records should ensure that only pertinent items are retained in student files.

Career Center
Canisius College provides a number of programs and services through the Career Center designed to help graduate students refine their career goals and to support their search for new jobs. Available services include:

  • Career Assessment. All students will have access to the Strong Interest Inventory and the Self Directed Survey programs to assist them in determining the areas of their occupational interests.
  • Workshops. Special one-hour sessions are held throughout the year focusing on such topics as career development, resume writing, interview skills, job search strategies and using the Internet.
  • Career Counseling. Individual sessions with a career counselor are always available. Graduate students make appointments to discuss special situations, assess skills and interests, review resumes and develop career strategies.
  • Career Web Site. An on-line listing of job openings with full and part-time positions, internships and seasonal and volunteer assignments through the Career Center website.
  • Career Library. An extensive collection of resources and self-help career-related materials is available to graduate students and alumni.
  • On-Campus Recruitment, Job Fairs, Career Days.
    Regularly scheduled events provide access to employers from public, private and non-profit organizations.
  • Credentials and Resume Service. Graduate students in edu­cation may create a credentials file at the Career Center which will be sent on request to school districts for a small fee. All graduate students may download their resumes on the password protected career web site. Employers may conduct a search of candidates meeting career qualifications.
  • Career Home Page. The Center has established its own home page which provides computer access to information on job search topics and links to other websites that contain career-related information.