scheduling events using R25 (MS Word)

In addition to the following policy, compliance with the Canisius College Community Standards and the General Alcohol, Drug, and Smoking Policy is required.


I.  Permit Policy
  1. A liquor license or Catering Permit is required for all events at which alcohol is served on Canisius College premises.

  2. The Canisius College liquor license covers the following buildings and their corresponding types of bars:
    • Student Center – full bar: beer, wine, and liquor
    • Montante Cultural Center – full bar: beer, wine, and liquor
    • Palisano Pavilion and the cement front Patio – beer and wine ONLY

  3. During NCAA athletic events and at functions where admission fees are charged, Alcohol cannot be served on the properties of the Koessler Athletic Center, Demske Sports Complex, and Patrick E. Lee Student Athletic Center.  For all other functions the proper permit must be obtained.  The College reserves the right to determine whether alcohol may be served at any event in accordance with this policy.

  4. All other facilities, spaces, and grounds not covered by the Canisius College liquor license require a temporary Catering Permit from the New York State Liquor Authority in order to serve alcohol at an event.  

    1. The sponsoring organization is responsible for requesting a Catering Permit through the Office of Event Management no later than thirty days prior to the event date.  
    2. The sponsoring organization is responsible for the permit fee.  Information regarding permit fees may be obtained through the Office of Event Management.
      1. On-Campus Organizations will be charged through budget transfers.
      2. Off-Campus Groups will send a check made payable to Canisius College for the Catering Permit fee to the Office of Event Management.
      3. Payment is due no later than thirty days prior to the event date.
    3. Any questioning of the policy regarding the temporary catering permit should be directed to your Vice President.
II.  General Event Guidelines
These guidelines apply to ALL events on the Canisius College campus.
  1. The sponsor of the event must complete an event request form either online with the Web Event Request Form or through the Office of Event Management. 

  2. For all events serving alcohol, Public Safety must be notified of the event by the Office of Event Management.  Public Safety will determine the number of personnel appropriate for the event.  The event sponsor is responsible for the payment of security personnel.  See Section IV. Security Guidelines.

  3. Chartwells catering service must purchase the alcohol for the event.  A TIPS (Training for Intervention Procedures for Serving of Alcohol) trained Chartwells bartender  is responsible for checking the wristbands and is to serve alcoholic beverages only to persons legally permitted to consume or make a purchase.

  4. The event sponsor is responsible for the payment of the Chartwells bartender(s).
    1. Any questioning of this procedure should be directed to your Vice President.
    2. The TIPS trained Chartwells bartender

  5. Canisius College cannot legally accept and distribute donated alcohol / liquor unless it is donated from or through a wholesaler / distributor or winery.  Wholesaler / distributor or winery is defined as businesses from which the College would purchase alcohol.

    1. Canisius College requires that the wholesaler / distributor or winery to provide the College with a donation receipt.
    2. The wholesaler/distributor or winery is responsible for the delivery of the donated alcohol and must pick up the unused alcohol at the completion of the event.
    3. All alcohol orders must be received 14 days prior to the event date.

  6. The service of alcohol must, at all times, conform to state and local laws, and college community standards and policies.

  7. The consumption of alcohol may not be the focus of an event.

  8. Alcohol may not be carried onto or off the premises of a permitted area by anyone other than a Chartwells staff member. 

  9. The sponsor must provide:

    1. Non-alcoholic beverages
    2. A substantial amount of food, consistent with the number of anticipated guests

  10. Identification Checks


    In addition to the general event guidelines, the following must be adhered to when students attend events: 

    1. Students will be admitted to events with alcohol only with a valid Canisius College ID card AND a valid driver’s license or legal government identification for proof of legal age

    2. The Office of Campus Programming and Leadership Development will hire a wristband distributor who is responsible for assisting Public Safety personnel by placing wristbands on students who are eligible to purchase or consume alcoholic beverages. Payment for the wristband distributor will be the responsibility of the sponsor.

      1. A comprehensive list of Canisius Students that are of legal age will be provided by the Office of Campus Programming and Leadership Development and will be in the possession of the wristband distributor.
      2. Wristbands can be supplied by the Office of Campus Programming and Leadership Development at a cost of $.10 per wristband to be charged to the sponsor.

    3. The TIPS trained Chartwells bartender is responsible for checking the wristbands and is to serve alcoholic beverages only to persons legally permitted to consume or make a purchase.

    4. External Clients are asked to assist the Public Safety officer, wristband distributor and the bartender in identifying which of their guests are underage.

  11. Publicity

    1. All publicity regarding the event at which alcohol is served must be approved through the Office of Campus Programming and Leadership Development.
    2. To be approved, publicity must:

      1. Conform to state and local laws.
      2. Include the name of the sponsoring organization.
      3. State that a valid driver’s license or legal government identification is required to determine whether persons may consume alcoholic beverages.
      4. NOT contain visual representations of such items as foaming mugs, beer cans, kegs, or other items promoting alcoholic beverages.
      5. NOT give any single refreshment undue emphasis, though it may state the variety of refreshments available.
III.  Student Club and Organization Sponsored Events 
Event Planning
    1. All student organization events where alcohol is served must be registered and pre-approved by the Office of Campus Programming and Leadership Development. The Office of Campus Programming and Leadership Development will assist all student organizations in the development of their event (i.e. completing the event request form). 

    2. For all student organization events where alcohol is served, Public Safety must be contacted and will determine the number of officers appropriate for the event.   

      1. The Office of Campus Programming and Leadership Development will notify the Office of Event Management of the need for Public Safety.  The Office of Event Management will contact the Department of Public Safety for all security arrangements. 
      2. The student organization is responsible for the payment of Public Safety officers.    

    3. Student organization advisors will:
      1. Be notified of all space reservations and security arrangements for the event by the Office of Campus Programming and Leadership Development.
      2. Must approve and be in attendance during the entire event where alcohol is served.  
      3. Terminate the function if College policies are not followed

    4. Identification Checks

      In addition to the general event guidelines, the following must be adhered to when students attend events: 

      1. Students will be admitted to events with alcohol only with a valid Canisius College ID card AND a valid driver’s license or legal government identification for proof of legal age

      2. The Office of Campus Programming and Leadership Development will hire a wristband distributor who is responsible for assisting Public Safety personnel by placing wristbands on students who are eligible to purchase or consume alcoholic beverages. Payment for the wristband distributor will be the responsibility of the sponsor.

        1. A comprehensive list of Canisius Students that are of legal age will be provided by the Office of Campus Programming and Leadership Development and will be in the possession of the wristband distributor.
        2. Wristbands can be supplied by the Office of Campus Programming and Leadership Development at a cost of $.10 per wristband to be charged to the sponsor.

    5. Chartwells will hire the appropriate number of TIPS trained bartenders.  The student organization is responsible for the payment of these TIPS trained bartenders. 

    6. The sponsoring organization must post hours of service at all bars.

      1. The service of alcohol must cease at least thirty minutes prior to the end of the event.
    IV.  Security Guidelines
    1. For all events serving alcohol, Public Safety must be contacted at least fourteen (14) days prior to the event to determine the security needs of the event.  

    2. Depending upon the nature of the event, either:

      1. At least one Public Safety officer will be hired to be in attendance at the event.  Additional officers may be required as determined by the Department of Public Safety, the Office of Event Management, and the Office of Campus Programming and Leadership Development.
      2. Public Safety staff will monitor the event with on-duty officers.

    3. Responsibilities of Public Safety officer(s) may include but are not limited to:

      1. Checking identification at the entrance of the event.
      2. Monitoring the perimeter of the alcohol permit area.
      3. Handling disturbances.
      4. Assisting at the points of sale of service as necessary.
      5. Terminating an event if any college policies are not followed.

    4. The event sponsor is responsible for paying Public Safety.
    V. Disclaimer
    The Canisius College Alcohol Policy for Events is subject to change.

    As of 8/1/07