FERPA Information for Faculty & Staff
To fulfill the basic requirements of compliance with the Act, Canisius College must prevent improper disclosure of personally identifiable information from educational records, provide opportunity for challenge of the contents of educational records as required by FERPA and its regulations, and maintain adequate records of requests and disclosures.
- Faculty and staff may disclose Directory Information (names, addresses and phone numbers, enrollment and dates of attendance, degrees and any honors awarded) about students only if the students have not requested that this information remain confidential. Requests for confidentiality are filed in the Student Records Office. In addition, Banner will signal that students have made a request of confidentiality. Directory information should not be disclosed if it is unknown whether a student has requested confidentiality.
- Faculty and staff should insure the privacy of students' work, grades and Directory information if so requested.
- The College considers its students to be adult decision-makers; as such, students have the right and responsibility to share information about their grades and degree pursuit with their parents and/or guardians. This means that the faculty and staff of the College normally will not give out information about grades or degree pursuit and will suggest that parents or guardians have conversations directly with students about these matters.
- Grades should not be posted, physically or electronically, with students' names or with college ID Numbers or Social Security Numbers.
- Students' work, exams, papers, etc., should not be left in public locations for pickup. Graded test, quizzes and exams needs to be returned directly to the student. Students can not go through graded papers to find their own papers.
- Students should be instructed to submit work, papers, exams, etc. directly to their instructor.
- Student records should not remain displayed on computer screens for anyone other than the student and staff member to view.
- Canisius College will disclose information from a student's educational records only with the written consent of the student, except:
- To school officials who have a legitimate educational interest in the records.
- To Federal, State, and local officials involving an audit or evaluation of compliance with educational programs.
- To anyone who is providing financial aid to the student (“financial aid” does not include any payments made by parents).
- To organizations conducting certain studies for or on behalf of the College.
- To accrediting organizations to carry out their functions.
- To comply with a judicial order or a lawfully issued subpoena.
- To parents of a dependent student.
- To appropriate parties in a health or safety emergency.
- To schools in which a student seeks or intends to enroll.
- To an alleged victim of a crime of violence of the results of a disciplinary hearing regarding the alleged perpetrator of that crime with respect to that crime.
- To parents/legal guardian when their children (under age 21) are found to have violated the Canisius College alcohol or drug policy.
- To military recruiters who request “Student Recruiting Information” for recruiting purpose only.
- To the Internal Revenue Service (IRS) for purposes of complying with the Taxpayer Relief Act of 1997.
- To the Bureau of Citizenship and Immigration Services (BCIS) for purposes of the Student and Exchange Visitor Program.
- To authorized representatives of the Department of Veterans Affairs for students receiving educational assistance from the agency.
- The College and its faculty and staff are not required to disclose educational records, including but not limited to midterm progress and final grades, to parents or guardians of dependent students. Determinations about whether information should be released should be made by those staff who maintain the records, namely the Student Records Office, Offices of Deans, and the Student Advisement Center. Faculty and staff should refer those making the request (e.g. parents and guardians of dependent children) to staff members in these offices.