Career Center

Career Center

File Retention Policy

Good career management practices require that the Career Center place retention limits on the period of time from when an active file becomes “inactive” and when "inactive" files reach the time of disposal.  Inactive credential’s files contain outdated evidence of professional ability and are not effective in securing employment.  For this reason, the following timeline has been established.

  • A Credential File will remain active as long as there is file activity (signed requests to forward the file for employment, adding to or updating references or other credentials, and a yearly renewal with an updated signature on file).
  • After one year's time of inactivity, the file will be deactivated and considered 'inactive' for a period of 5 years.  During this time, you can again become active by renewing your registration.
  • After the 5-year period of inactivity, the file will be 'archived' for an additional 5 year period.  During this time, you can again become active by renewing your registration and updating any materials, if necessary.
  • After the combined 10-year inactive/archived period, the file will be shredded according to FERPA guidelines.  There will be no further notification when files are ready to be shred.
  • You can reclaim your file anytime during this 10-year period by sending us your request in writing with your signature.  All materials will be returned to you except for confidential materials.

Please Note

  • The first phase of file disposal was completed in 2003 when all inactive files dated 1980 and earlier were shredded according to FERPA guidelines except for those reclaimed by written request.
  • The second phase of file disposal was completed in July 2007 when all inactive files dated between 1981 and 1990 were shredded according to FERPA guidelines except for those reclaimed by written request. 
  • Files can be reclaimed by a written, signed request.  All materials will be returned to you except for confidential letters.
  • The third phase of file disposal will begin the summer of 2008 when all inactive files dated between 1991 and 1995 will be shredded.  Files can be reclaimed by a written, signed request.  All materials will be returned to you except for confidential letters.