Health Center

Health Center

Medical Note Policy

Purpose

The Student Health Center understands that illness and injury may impact a student's ability to attend class or to carry out regular campus activities.  It is the intent of this policy to articulate how the Student Health Center will assist students during these stressful times.  Our primary response in each student encounter will be to advise students of their responsibility to notify professors and to make arrangements for missed classes or assignments directly with each professor, preferably before missing a class.  This approach encourages students, as an emerging adults and leaders, to advocate for themselves and to take responsibility for their health and actions.

If however, a student is in need of additional assistance with faculty notification, the Student Health Center will follow the policy and procedures listed below.

Policy

The Student Health Center will provide a medical note when current clinical findings indicate the student is too ill or the injury too severe to safely recommend that individual to continue attending class or carrying out regular campus activities.  The medical and nursing staff will assess this based on the severity of signs and symptoms and make this recommendation as part of the treatment plan.

The Student Health Center will not write a note if there is no specific recommendation made by the medical and nursing staff to limit daily activities as part of the treatment plan.  This means that the student's clinical sign and symptoms did not pose a safety risk to attending class or carrying out regular campus activities.

A student who comes to the Student Health Center stating that they were sick or injured and missed class because of illness or injury but were not seen for that illness or injury in the Student Health Center will not be given a note for missed classes prior to evaluation in Student Health. If current clinical findings support a recommendation to limit activities as part of the treatment plan, a medical note will be given from the day seen in clinic.

It is not the intent of the Student Health Center to use this policy to exempt students from class responsibilities or to interfere with individual professor's requirements for class attendance or coursework assignments.  It is ultimately the responsibility of the student to comply with each professor's course requirements and policy for missed classes.

Procedure

A student must first notify professors directly of an illness/injury that prevents them from attending class. This notification can be done by e-mail or phone and should be done before missing the class.

The student must schedule an appointment in Student Health.

The student must meet the Policy criteria listed above and the medical record must indicate that a recommendation was made by the Health Center physician or nursing staff to limit class as part of the treatment plan. 

Upon discharge from Student Health, students will receive an e-mail verification of their visit to Student Health. This verification is sent to the student at their GriffMail address. Students should print and show this verification e-mail to their faculty as evidence of illness or injury.

If the professor does not accept the e-mail verification and requests a formal written note, the student must make an appointment for a nurse visit in Student Health to obtain the note.

The student must sign the Authorization for Release of Health Information form indicating who will receive the notification and what information is to be released by Student Health. 

If all of these steps are met, the Student Health Center will issue one note per illness for the student to share with professors. 

Emergency Situations

In the event a student is admitted to the hospital, in the emergency room or experiencing other medical emergency circumstances, and unable to notify professors, the student should contact the associate dean for their department. The dean will in turn notify the student's faculty. The student should obtain a medical note from the health care provider they are seeing at the time of the emergency and present that note to faculty if needed.