Voluntary Withdrawal, Leave of Absence, or Medical Leave from the College

Please note that the following procedures and forms relate to undergraduate students only.  Graduate students wishing to withdrawal from the college or pursue a leave of absence must contact the school that their program resides in.

VOLUNTARY WITHDRAWAL FROM THE COLLEGE

A voluntary withdrawal is a request to separate from the College.  A student must apply for a voluntary withdrawal by contacting the designated member of the Griff Center for Academic Engagement (OM 013) for assistance with the withdrawal process.  A student who completes the voluntary withdrawal process during the add/drop period, will have all courses removed from their record for that semester and their tuition refunded.  A student who completes the process after the add/drop period ends, will receive a “W” for all courses in which they are enrolled.  All applicable dates/deadlines may be found in the Academic Calendar.

In addition to completing the appropriate paperwork, each student seeking to voluntarily withdraw from the College must also complete an exit survey (found on the MyCanisius student portal upon completion of withdrawal application).  The official date of the withdrawal is the date on which the student completes the exit survey.  A student seeking to withdraw is also is required to meet with a Financial Aid representative in order to understand the financial ramifications of withdrawing from the college. The paperwork for voluntary withdrawal without academic penalty must be submitted no later than the published deadline for the last day to withdraw from courses (the 12th week of the semester).  A student who stops attending classes at any time during a semester without following the proper withdrawal procedures will receive a failing grade for those classes.  

Download the Voluntary Withdrawal Form

 

PERSONAL LEAVE OF ABSENCE

A personal leave of absence is a temporary pause in enrollment.  A student may request a personal leave of absence for a maximum of two consecutive semesters.  If the leave is granted, the student will be expected to return to Canisius College once the leave has ended.  Failure to return from a leave of absence will result in total withdrawal from the College and the student must re-apply for admission. In addition, a student who takes courses at another institution while on a leave, must re-apply for admission to the College.

A student may apply to take a personal leave of absence by contacting the designated member of the Griff Center for Academic Engagement (OM 013) for assistance with the leave process.

A student who completes the leave process during the add/drop period, will have all courses removed from their record for that semester and their tuition refunded.  A student who completes the leave process after the add/drop period ends, will receive a “W” for all courses in which they are enrolled. 

All applicable dates/deadlines may be found in the Academic Calendar.  In addition to completing the leave application, each student seeking a personal leave must complete an exit survey (found on the MyCanisius student portal upon completion of leave application) and must also meet with a Financial Aid representative in order to understand the financial ramifications of taking a leave from the College. The effective date of the personal leave is the date on which the student completes the exit survey. The paperwork for a personal leave of absence without academic penalty must be submitted no later than the published deadline for the last day to withdraw from courses (the 12th week of the semester).

Once the personal leave application and exit survey have been processed, a hold will be placed on the student’s account to ensure proper advisement upon return.  A student who stops attending classes at any time during a semester without following the proper leave procedures will receive a failing grade for those classes.   

Download the Voluntary Personal Leave Form

 

MEDICAL LEAVE

A medical leave of absence is necessary when a medical condition significantly interferes with a student’s ability to function at the College. This policy is intended to assist students with a leave of one to two semesters.  It is not intended to allow a long period of absence during a single semester.  A student taking a leave of absence for medical reasons will not be eligible to complete courses within the semester for which the medical leave of absence is approved.  A student granted a medical leave will be expected to return to the College once the leave has ended. The procedure for returning to the College is outlined below. Failure to return from a medical leave of absence after two semesters will result in a formal academic withdrawal from Canisius College.   In addition, a student who takes courses at another institution while on a medical leave, must re-apply for admission to the College.

A student may apply to take a medical leave of absence by contacting the designated member of the Griff Center for Academic Engagement (OM 013) for assistance with the leave process.   A student who completes the medical leave process during the add/drop period, will have all courses removed from their record for that semester and their tuition refunded.  A student who completes the medical leave process after the add/drop period ends, will receive a “W” for all courses in which they are enrolled.  All applicable dates/deadlines may be found in the Academic Calendar.

Consideration of a request for a medical leave of absence requires that the student provide written verification from a licensed health/mental health professional justifying evidence of and/or severity of a medical condition. In addition, the student must write a brief personal statement to provide further insight into how the medical symptoms/condition is negatively impacting their academic progress.  A student applying for a medical leave of absence is also required to meet with a Financial Aid representative in order to understand the financial ramifications of taking a leave from the College.

Once the medical leave application has been processed, a registration hold will be placed on the student’s account to ensure proper advisement upon return.  
A student who stops attending classes at any time during a semester without following the proper medical leave procedures, will receive a failing grade for those classes.

Download the Medical Leave Form

 

RETURN FROM MEDICAL LEAVE

In order to return from a sanctioned medical leave, the student must provide the Griff Center for Academic Engagement with an appropriate written statement from a licensed medical health/mental health professional confirming that the student sought and received appropriate treatment and is capable of meeting the challenges of academic life.  When applicable, this statement should also include recommendations for continued treatment once the student returns to the College as well as any needed academic restrictions and/or accommodations.  A separate application is needed to return from a medical leave and can be obtained by contacting the designated member of the Griff Center for Academic Engagement.

Download the Return from Medical Leave Form